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Updated July 12, 2022

A New York deed is a form used to convey property ownership from a seller (grantor) to a buyer (grantee). The deed, whichever selected, is usually written at the time of closing which is usually the same date when the money transfers from the Grantee to the Grantor. Under New York law, a deed must be signed with a notary public present and once filed at the County Clerk’s office the title to the property becomes officially in the new owner’s name.

Laws  –  Real Property Law Chapter 50, Article 8 & 9

Recording ( N.Y. Real Prop. Law § 291 ) – All recordings must be completed with the County Court Clerk’s Office ( See List of County Websites ) where the property is located.

Required Forms – For any deed following form (if applicable) are required to be attached to the deed:

  1. Form TP-584   AND
  2. All Counties but NYC (RP-5217-PDF)   OR   Just NYC (RP-5217-NYC)  – This version may also be Filed Online .

Signing ( N.Y. Real Prop. Law § 306 ) – All deeds are required to be signed with the Grantor(s) and a Notary Public (Grantee(s) not required to sign).

Deed Types

General Warranty – Is the best type of deed to transfer property as a Grantee as it guarantees the title to the property from all previous owners of the property. Has the security of knowing that ownership to the property is secure to the new owner.

Quit Claim – The least guarantee to title of all the types in New York. This form does not guarantee that the previous owner owned the property, rather it transfers any interest he or she may have in the property.

Special Warranty – Offers a conditional guarantee to the title of the property but it does not qualify as good as the General Warranty or is it as bad as the Quit Claim.

New York Property Search

In order to fill-in a deed it will be required to pull the real estate records from the County the property is located. You can perform a search and obtain the information needed by following the instructions below:

Step 1 – Go to This Webpage .

new york public records counties list page

Step 2 – Select the County the property is located in and then you will be re-directed to a webpage like this (for our example, we will be using the County of New York ).

You will want to click on the link for your County that shows the Recorder’s records.

new york public records online data info

Step 3 – You will be sent to This Webpage which is the main search page for all the five (5) boroughs of New York. In order to perform our query we will have to click the Search Property Records link.

new york city search property records page

Step 4 – On the next page you will be able to select how you would like to search for the property by either the Owner’s (Grantor’s) Name, Parcel Identifier (Borough Block and Lot), Document Type, Document ID (City Register File Number), Transaction Number, Reel and Page, or the UCC/Federal Lien File Number.

new york city document search options

Step 5 – After conducting the query you will be brought to a list of all matching records. Simply click on the button titled ‘ DET ‘ on the left side of the page and all information about the property will be made available to you so that you can copy the details of the real estate onto your deed.

new york city office of registry search results page